Billing Administrator

City of Johannesburg, Gauteng 13 February

Alam Ellahi and Associates T/A Ellahi Consulting

  • Description

    Billing Administrator – Law Firm
    Sandton - CBD
    My client is a well-established and highly recognised international law firm based in Sandton - CBD requires a billing administrator. The incumbent will be responsible for the maintenance of the firms billing records which includes the scanning, filing and distribution of bills and e-billing administration. The incumbent will also be expected to provide support to the billing team in relation to the tasks listed below and is responsible for the input and download of internal costs and the costs of third party providers to the firms accounting system.
    The Global Business Services Centre provides support and assists the companys lawyers and management with tasks related to key functions such as finance, technology, compliance, business development and knowledge and research. The Billing Department is responsible for work in progress management, production and processing of bills, the collection of outstanding bills and the
    provision of WIP, billing and debtor statistics to the partnership. The department is also responsible for the registration and upkeep of clients, matters, fee earners and associated duties.
    The local Finance Team has 8 members who have responsibility for:
    • Transaction processing
    • Reporting
    The employer (my client) is a well-established and highly recognised leading global LAW FIRM (UK Based Head Office) with the shared serviced centre based in Sandton CBD, the employer has over 40 offices in: Africa, Asia, Europe, Latin America, the Middle East, and the United States
    The employer is one of the of the leading global law firms, their distinctive market position is founded on their exceptional breadth of practice, on deep industry knowledge, and on their 'one team' global approach. Formed through the combination of two top international law firms with around 2,500 lawyers on six continents. With a presence in the world's major financial and commercial markets, the employer is placed to provide excellent business-oriented advice to their clients locally and internationally. Their people are the key to their success, which is why they seek to recruit and retain the most talented individuals in all regions of their global practice

    • B.Com or Equivalent (flexible)
    • Experience with Elite and/or similar billing systems (advantage) /
    • e-Billing experience (advantage) / Working in a legal firm ( advantage)
    • 10.00 am to 6.30pm but additional hours maybe needed at busy times of the month and year (Working pattern to support London core office hours). To take UK public holidays
    • Previous Elite billing and/or e-Billing experience preferred
    • Ability to maintain effective working relationships with colleagues, clients and others at work. Works effectively as part of the team
    • Enthusiastic, works well under pressure, adapts to change and is willing to improve
    • Demonstrates an interest and understanding of the area in which they are working, uses initiative and applies sound judgement and identifies opportunities for improvement in working practices
    • Attention to detail
    • Process of new matter registrations and related tasks
    • Copying, scanning, and distribution of bills and maintenance of Finance billing records.
    • Processing instructions to write-off and transfer time / Processing instructions to close matters
    • Providing billing support to international offices in the form of narratives amendment and bill processing
    • The import of a variety of external costs into the firms accounting systems to include Company house fees, H M Land registry fees etc.
    • Providing disbursements back up for US LLP client bills as requested
    • Ad hoc duties as required / E-billing Responsibilities / Log invoices on the e-billing portal
    • Upload the e-Bills to various e-Billing solutions / Update and maintain the e-Billing log
    • Check daily alert report which highlights matters or time recordings that are missing data required to successfully upload the e-Bill and update Elite to store the information
    • Communication with finance staff, fee earners, partners and senior management globally
    • Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location and services
    • Reconciling bills issued in Elite against various e-Billing solutions
  • Requirements

  • Language(s): English
  • Availability for travel: No
  • Availability for change of residence: No

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