Administrative Officer(Financial)

R 1.000,00 monthly City of Tshwane, Gauteng 8 May

AtripleA Recruitment & Temps

  • Description

    Administrative Officer (Financial)
    Location: Pretoria

    Our client in the Financial industry is looking for an Administrative Officer.

    Key responsibilities

    1. Secretarial support

    • Management of the CEO’s and Operations Manager diary and appointments
    • Organizing meetings for CEO and Operations Manager with relevant outside parties
    • Collect and open all mail addressed to the CEO
    • Draft, type and dispatch some of the CEO’s and Operations Managers correspondence
    • Co-ordinate CEO’s and staff travelling – accommodation and transport
    • Assist with Governance Procedures (CIPC) together with the Operations Manager
    • Manage incoming and outgoing telephone, fax, and e-mail traffic
    • Take and relay accurate and timely messages from telephone callers, and answer queries where possible.
    • Meeting and greeting visitors

    2. Corporate governance

    • Documents – Agenda, Minutes, documents bind and distribute to BoD Members
    • Venue
    • Catering / refreshments
    • Co-ordinate BoD travelling including accommodation, flights, transport
    • Bod Photos
    • Assist with the developing of the Agenda of EXCO, FINCO and Board Meeting
    • Keep record of all the Directors (CIPC) together with the Operations Manager
    • Ensure that all the company details are updated at CIPC together with the Operations Manager
    • Distribute AGM notices in accordance with MOI of the company together with the Operations Manager
    • Keep MOI up to date in accordance with relevant resolutions of the AGM together with the Operations Manager

    3. Office organization

    • Liaise with IT (outsourced Cyberwiz) iro any problems
    • Report telephone equipment and line faults to IT
    • Printers – purchase of cartridges
    • Manage and coordinate with cleaning staff
    • General filing
    • Purchasing of stationary
    • Purchasing groceries for office use
    • General cleanliness of the office when cleaning staff is not in
    • Purchase of new furniture for the office
    • Collecting of office post at post office
    • Liaise with relevant individuals, external organizations etc. to arrange meetings
    • Coordinate and schedule weekly and monthly calendar appointments;
    • Arrange refreshments for visitors

    4. Administrative Support

    • Assist Operations Manager with communication to members, staff, Board Members, and stakeholders
    • Assist Operations Manager with research for communications and newsletters
    • Handle several information channels e.g. telephone, e-mail and social media
    • Monitor media via Google alert and report media coverage to internal staff
    • Assist Operations Manager in getting quotations for printing, receipt of and distribution of print material.
    • Updating membership information material
    • Assist the Operations Manager in updating the Website with information provided.
    • Monitor the performance of the website
    • Assist the Operations Manager with the planning of events by getting quotes, deciding for venues, etc.
    • Assist Operations Manager with Membership Satisfaction Surveys

    5. Membership

    • Maintaining and updating customer databases: Keep CRM up to date - Creation and maintenance of membership records
    • Capturing of new member details
    • Cancellations
    • Printing certificates (at end of year to all members) – during the year when registering
    • Postage of member documents
    • Sourcing venues for meetings:
    • Sessions with members
    • Any relevant meetings with members and non- members
    • Annual General Meeting
    • Assisting with set-up of venue during sessions with members
    • Keeping record of attendees at meetings – include printing of name tags, attendance lists
    • Assisting in communications – send emails, SMS to members
    • Escalate queries of prospective new members and existing members
    • Communicate with customers via telephone, letter and email
    • Compile contracts to members
    • Liaise with accountant iro member movement
    • Assist with account queries where possible – forwarding requests to accountant when not in office.
    • Recruiting of new members.


    • Matric
    • Minimum 3 years’ experience in Admin Position
    • Excellent communication skills
    • Driver’s license and own car
    • Must be willing to travel

    Send your CV and latest pay slip to ***************
  • Number of vacancies: 1
  • Requirements

  • Minumun level of education: Grade 12 /N4 (Matric)
  • Years of experience: 3
  • Language(s): English
  • Driver's license: B
  • Availability for travel: No
  • Availability for change of residence: No

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