Leasing Legal Administrator

R 33.000,00 monthly Eastern Cape 20 May

Wenz Recruitment

  • Description

    A Property Management Company, situated in Bellville, in the Northern Suburbs of Cape Town, is looking for an exceptional individual to join their property legal department as a Leasing/Legal Administrator.
    • Request, obtain and verifying of FICA documentation;
    • Request and obtain consent to conduct credit checks;
    • Conduct credit checks and approve the outcome thereof;
    • Compile Vendor Listing documentation and assist accountants with the loading and finalization thereof;
    • Draft and finalise: Offer to Lease, Agreement of Lease, Cession, Deed of Suretyship, Renewal Addendum, Addendums to Lease, AOD’s etc.;
    • Follow up and obtaining of signed documentation;
    • Instruct accountants to issue Deposit and Lease Fee invoices and follow up on the payment thereof;
    • Co-ordinate Beneficial Occupation of Tenants with centre managers;
    • Assist with new lease negotiations in respect of vacant premises;
    • Initiate lease renewals and negotiations in respect thereof;
    • In conjunction with centre managers, co-ordinate and following up on progress in respect of re-instatement of premises upon vacation;
    • Obtaining Certificates of Electrical Compliance from Tenants upon vacating premises;
    • Maintain and safe keeping of Tenant Lease files – custodian of original lease documentation;
    • Assist accountants with the collection of outstanding monies due by addressing formal letter of demand to Tenants.

    Monthly Reporting:
    • Prepare monthly report of escalations and new Tenants to be invoiced for the following month per entity;
    • Prepare and upkeep of Actual & Potential Vacancy schedule per entity;
    • Prepare monthly report of all new leases and renewal of leases signed per entity;
    • Prepare monthly Commission, Lease Documentation Preparation Fees and Tenant Profile Review Fees schedule per entity.

    Tenant Queries:
    • Assist accountants, centre managers & regional Managers with Tenant enquiries;
    • Advise as to responsibility of obligations as per Agreements of Lease;
    • Advise in respect of R&M as per Agreements of Lease – Tenant recoveries and liabilities as per R&M (Recovery Matrix)

    Ad hoc Agreements:
    • Non-Disclosure Agreements
    • Memorandum of Understandings
    • Agreements of Sale

    Company Files: safe keeping of certain documentation: Loan & Facility Letters, Insurance Policies, Title Deeds, Transfer Docs, Sale Agreements, SLA’s,

    Credit Apps: Complete and compile documentation for credit apps per entity.

    Minutes Taking when required – property management meetings etc.

    Insurance: Requesting of proposals and finalizing insurance Proposals and attending to the annual renewal thereof per entity.

    Qualifications and Requirements:
    Advanced MS Office
    Minimum 2 years working experience in Property Management Companies
    Knowledge of MDA Property Manager software advantageous

  • Number of vacancies: 1
  • Requirements

  • Minumun level of education: Grade 12 /N4 (Matric)
  • Years of experience: 2
  • Language(s): English
  • Availability for travel: No
  • Availability for change of residence: No

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Ad summary

  • Leasing Legal Administrator

  • Recruiter

    Wenz Recruitment

  • Province

    Eastern Cape

  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Salary

    R 33.000,00 monthly

  • Apply now

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