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  • Description

  • 1. Administration

    Daily monitoring of breathalyzer and declaration reports received in relation to truck drivers at 6h00 and 18h00 – exceptions should be reported to the national Operations Manager

    Assist with breakdown report(s)

    Accident/incident investigation and reporting findings to National Operations Manager

    Assisting in planning of loads, routes, fuel

    Tracking deliveries

    Ensuring vehicle movement reports are completed and submitted to National Operations Manager on a daily basis.

    Assisting in finalising Tracking reports and submitting Management

    Happy reports audited weekly

    Monitor Driver PrDP expiry report(s) and manage time off for the driver to attend to it.

    Assist in ensure all drivers understand and procure licenses and permits they need to legally carry loads to customer destinations.

    Check and keep Health and Safety standards updated

    Ensure that all load paperwork associated with each trip is accurate and submitted to the correct people Debriefing clerks

    Monitor all COF’s and licensing are up to date and report to National Operations Manager exceptions.

    Attend depot Ops meetings at 07h00 &14h00

    Attend depot Personnel meetings

    Identify problems in the fleet and liaise with National Operations Manager, to implement corrective measures to overcome and prevent them.

    Assisting on any queries that might arise from a load with regards to PODS.

    Sending out email to client once load is booked to confirm destination and rate.

    Maintaining a daily matrixs of loads that has been scheduled and sending it to management daily as well as invoice clerk.

    Daily breathalyser and declaration report

    Outstanding complaints Noncompliance of load planning Driver happy reports

    Health and safety compliance

    Outstanding documentation (weekly logsheets, delivery notes and customer documents, fault book log sheets, toll receipts)

    Outstanding COF and driver licenses renewals

    2. Operations

    Assist in daily route planning of fleet

    Creating pins on system for route.

    Noncompliance in route planning and whereabouts of vehicles.

    Assist with conducting daily checks and discussions with drivers on operating licenses

    Non reporting of damages or transgressions

    Noncompliance on telephonic declarations and routes

    Assist in planning driver rosters according to company policies and procedures

    Ensure all trucks are rostered daily and daily identification of truck whereabouts on the fleet list

    Ensure all administration remains up to date (fuel, reports)

    Daily checking and reporting on fuel consumption of trucks

    Ensure licences and COF are up to date on all vehicles and report to National Operations Manager

    Assist with investigating and reporting on all accidents/incidents and creating of C- numbers.

    Ensuring that all machinery / equipment is serviced within the allowed service intervals

    Send email to OPS room on a daily basis (ETA of Truck at the depot to submit Load documentation)

    Assist with driver declaration’s (AM and PM)

    Assist with checking of documents after loading (require photos)

    Photos of load strapped before and after from all drivers and implemented

    Assist with checking of documents after off-loading (require photos)

    Assist with following up with Debriefing depots that all documents were received

    Hourly WhatsApp feedback to clients on position of trucks and eta.

    Ensure exact address is obtained from relevant client for loading and off loading

    Send pins to drivers for loading and off loading

    Check on drivers to ensure they only stop at designated stops to sleep.

    Planning of a tripsheet for every driver that entail stops as well as filling up with diesel.

    Ensure all trucks are off the road between 23h00 and 04h00 and report on exceptions.

    To ensure that express loads eta are adhere to as requested by customer.

    Regular photo checks on condition of trucks

    Provide information updates by drivers to management

    Check pre-trip inspections daily and ensure all faults are reported

    Assisting with vehicle assessments

    Updating and maintaining company vehicle file with relevant information (i.e., services,

    repairs, costing etc.)

    3. Technical and Procurement

    Ensure that logbooks are completed correctly by the drivers for timeous repairs by technical department

    Work closely with maintenance team to find ways to reduce downtime due to repairs

    Report any defects from vehicle inspection to National Operations Manager

    Ensure all damages are reported to National Operations Manager and technical department

    Non-compliance on reporting faults or damages

    Non-compliance in disciplining drivers

    4. Customer Service

    Deal with customer inquiries courteously and efficiently

    Hourly WhatsApp feedback to customers on position of truck and eta

    Knowledge of services and/or operations

    Assist with addressing customer special needs

    Providing feedback to management

    Outstanding complaints and claims.

  • Requirements

  • Minumun level of education: Grade 12 /N4 (Matric)
  • Years of experience: 4
  • Driver's license: C1
  • Availability for travel: No
  • Availability for change of residence: No
  • People with disabilities: Yes

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Job summary

  • Business Unit Manager

  • City of Tshwane, Gauteng

  • Company

  • Type of contract

    Permanent contract

  • Work type

    Full Time

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