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Contracts Manager in Gauteng - AtripleA Recruitment & Temps

AtripleA Recruitment & Temps
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AtripleA Recruitment and Temps was established in 1999. Its success in the Recruitment Industry has allowed us to deliver an efficient and trustworthy service to both employer and employee. You need anybody-we'll get them! www.aaaa.co.za www.slmedia.co.za www.atriplea.co.za 082 921 2439 Recruiter from sector Human Resources, located in Gauteng, From 1 to 10 workers

    About this job ad 14 December

    Salary

  • Negotiable
  • Province

  • Pretoria, City of Tshwane, Gauteng
  • Description


  • Contracts Manager
    Location: Pretoria
    Salary: Market Related
    The Contracts Manager provides coordination and support to the staff and partners on the development and management of sub agreements and contracts under the company’s program.
    The Contracts Manager is the primary point of contact for all contractual and compliance issues, and is responsible for ensuring that the company, its partners and its subcontractors are following all relevant rules, regulations, policies, and procedures in the management of grants and contracts.
    Specific Duties:
    1. Overall Management and Coordination
    • Maintain a contracts matrix showing key information on subcontracts, including obligations, liquidations, and modifications.
    • Conduct monthly reconciliations of contracts accounts and coordinate journals to be entered.
    • Supervise the filing of all supporting documentation
    • Supervise Contracts Officer, Contracts Assistant, Contracts Accountant
    • Develop systems for Contracts office staff management
    • Contribute to the development of systems, tools, templates, manuals, trainings, policies, and procedures regarding contracts management.
    • Identify and document good practices and lessons learned in the area of contracts management.
    • Ensure that key contracts documents are correctly filed, electronically and in hard copy.
    • Act as primary liaison with USAID, subcontractors and the South African government on OVC subcontract activities.
    2. Sub award and Consultancy Management
    • Negotiation and draft subcontracts, consultant agreements, grant instruments, modifications, and the relevant negotiation memos.
    • Review, revise and approve budgets and supporting documents to ensure compliance with donor regulations, accuracy and reasonableness of costs, and alignment with the scope of work.
    • Monitor subcontract deliverables and payment schedules and coordinate with relevant departments for approvals and payments. Provide technical and contractual input into contractor deliverables.
    • Assist with ensuring contractor’s VAT regulations compliance
    • Coordinate the drafting of purchase orders, contracts and grants for the signature of the Country Director.
    • Coordinate the drafting of sole source justifications for the approval of the Country Director, as appropriate.
    • Maintain a matrix to track total funds obligated, disbursed and remaining.
    • Prepare semi-annual reports for the USAID OVC and Prevention Advisor that clearly detail each activity, dates of implementation, status, issues encountered, and funds obligated, disbursed and remaining.
    3. Technical Assistance and Capacity Building
    • Lead the revision of contractor scopes of work.
    • Lead the conceptualization, development and drafting of Scope of Work, Terms of Reference, Budgets, and Requests for Applications/Proposals when requested by USAID
    • Organize and manage solicitations to procure goods and services as needed, including drafting and placement of advertisements, receipt and distribution of proposals, organization of review materials, provision of guidance to USAID and SAG staff on the selection process, organization of selection committee meetings and drafting final selection memos.
    • Review all deliverables and certify that they meet the requirements of the contract and the technical specifications.
    • Track and follow up on outstanding deliverables and documentation as needed.
    • Monitor contractor’s work through meetings and site visits and provide re-direction when necessary
    4. Financial Systems & Office Management:
    • Periodic review of contract matrices for all portfolios; updating of matrices when new contracts are issued, when contracts are modified and when payments are made.
    • Preparation of month-end sub-award summary matrices for contracts portfolios.
    • Preparation of financial reports for donors and other relevant stakeholders as required.
    • Preparation of Cash forecasts for timely submission to Finance Department.
    • Ensure sub-award information in Navigator is correct and up-to-date.
    Knowledge and experience requirements:
    • Ability to conceptualize a technical project from scratch
    • Proven skills in program design and development
    • Strong understanding of budgeting and financial management.
    • Interpersonal and written communication skills, specifically report writing skills
    • Strong negotiation skills
    • Ability to work well with all types of individuals to foster cooperation, work as part of a team and to coordinate across departments
    • Ability to work independently in a fast-paced, multi-task environment
    • Extremely detail orientated, self-driven proactive individual with great initiative
    • Computer proficiency, particularly regarding Microsoft Office applications (Outlook, Word, Excel, PPT, etc.)
    • Extensive proficiency in spreadsheet software (i.e. Excel)
    • Knowledge of SAG working environment and procedures
    • Knowledge of USAID/USG rules and regulations applicable to contracts
    • Sense of responsibility, personal initiative, and follow-through
    • Excellent planning and organizational skills.
    Minimum Requirements:
    • Bachelor’s degree in a relevant field, or equivalent work experience.
    • Five or more years of experience in contracts or financial administration in the donor sector
    • Ability to work independently, take initiative and manage a variety of activities concurrently.
    • A strong team player with excellent interpersonal skills and the ability to work in a high profile, fast-paced environment.
    • Ability to communicate technical issues effectively and persuasively.
    • Fluency in English for day-to-day communications and excellent English writing and presentation skills.
    • Demonstrated skills in working with multinational groups, government and fostering collaborative relationships across multiple organizations
    • Ability to work under pressure of work and yet deliver effectively
    Send your CV and latest pay slip to ********
  • Requirements

  • Minumun level of education: Diploma /Bachelor's/ N6
  • Years of experience: 5
  • Language(s): English
  • Driver's license: EB ,B
  • Availability for travel: Yes
  • Availability for change of residence: Yes

******@aaaa.co.za

******ria

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