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Finance Officer

Finance Officer (Finance)

City of Tshwane, Gauteng 6 April

AtripleA Recruitment & Temps

  • Description

  • Our client in the Finance Industry is looking to hire a Finance Officer.

    Duties and Responsibilities
    Recording financial data
    • Ensure daily recording and maintenance of all manual (Excel) cashbooks prior to entering the information into Navigator.
    • Ensure that the accounts codes are accurately captured in Navigator.
    • Perform daily processing of all financial transactions in Navigator.
    2. Disbursements:
    • Receive and review Travel Advance requests against supporting documents as received from TLA and prepare EFT Cover for payment approvals.
    • Receive and review Payment Requests from Procurement and ensure that the PO (Purchase Orders) are matched to invoices and the billing detail verified.
    • Resolve any discrepancies between PO’s and invoices and track expenses paid against PO’s.
    • Review and ensure that all Electronic Funds Transfers (EFT’s) requests are uniquely numbered to facilitate future queries and audit trails.
    • Ensure that the relevant documents required by policy are attached to all EFT requests.
    • Ensure VAT compliance on tax invoices.
    • Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously.
    • Calculate advances received daily and obtain the necessary authorizations.
    • Scan and file on the network drive.
    • Follow up on outstanding per diems longer than 5 days.
    • Attend to travel queries.
    • Identify and add into the banking system any vendors that are being paid for the first time through the banking system.
    • Load payments onto the ABSA Business Integrator and circulate supporting documents for payment approval.
    Petty Cash Maintenance:
    • Issue petty cash to recipients as per the guidelines in the Finance manual.
    • Maintain the petty cash ledger daily ensuring that all vouchers are correctly numbered and recorded in the ledger.
    • Perform cash counts with each request for replenishment and ensuring that the Senior Finance Officer Finance Manager reviews and approves the count.
    • Prepare the monthly petty cash journal and submit to the Senior Finance Manager r for approval and ensure close out monthly for inclusion in the monthly management report to Company HQ.
    5. Scanning:
    • Scan all financial transactions and creating electronic filing as per guidance.
    6. Monthly File Audit
    • Conduct file audit after month end submission.
    • Distribution of file audit findings to team.
    • Follow up outstanding file audit findings.
    • Ensure that all vouchers have complete, bona fide, and legitimate supporting documentation ensuring that all transactions are properly authorized.
    • Liaise regularly with the Financial Manager and Financial Director to ensure that any accounts queries are responded to and finalized no later than the end of the subsequent month.
    • Follow up payments for invoices raised for sub-lessees.
    • Perform functions with a view to safeguarding and developing the best interests of Company
    • Ensure that regular backups of data are completed.
    • Ensure the accuracy and completeness of financial transactions.
    • Perform other reasonable duties as assigned.

    Requirements and Education
    • A 3-year Accounting Diploma.
    • Preferably have 2 years’ experience in the USAID donor environment.
    • At least have 3 years’ experience in an accounting position and have had exposure to the full accounting function.
    • Have good working knowledge and experience of accounting systems.
    • Good working knowledge of Excel and MS Office (Outlook, Word).
    • The candidate must be able to work independently, but also function as part of a very dynamic team.
    • Have a keen eye for detail and work accurately under pressure.
    • Is deadline driven.
    • Must be South African permanent resident.

  • Number of vacancies: 1
  • Requirements

  • Minumun level of education: Diploma /Bachelor's/ N6
  • Years of experience: 3
  • Language(s): English
  • Availability for travel: No
  • Availability for change of residence: No

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