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  • Description

  • Candidate Responsibilities will include:

    Providing general administrative assistance to the MD.

    Ensuring the MD’s diary (electronic and hardcopy) is optimally managed – diary conflict management

    Manage administration and record keeping projects

    Answering Directors’ Office phones. Manage voice mail, taking detailed messages and interfacing with external and internal clients and other stakeholders appropriately

    Database with contacts, making sure telephone numbers and e-mail addresses and contact person is established and maintained.

    Scheduling meetings for MD to meet with his direct reports and their teams at intervals as agreed.

    Liaises with internal and external parties to coordinate various meetings.

    Follow -up on all actions emanating from meetings.

    Sends out reminders to Managers teams regarding deadlines for submission of weekly/monthly reports.

    Monitoring and managing costs against budget. Handling basic bookkeeping tasks. Collate and preparing invoice payments.

    Filing and retrieving corporate records, documents, and reports.

    Helping prepare for meetings.

    Ensures the MD’s presentation materials are professionally prepared and communicated to parties in advance, if necessary.

    Accurately recording minutes from meetings.

    Greeting visitors and deciding if they should be able to meet with MD

    Schedule appointments – work and personal including travel, transport and catering etc

    Maintain computer and manual filing systems Reading and analysing incoming memos, submissions, and distributing them as needed.

    Performing office duties that include ordering supplies and managing a records database.

    Managing of personal matters of Director

    Opening, sorting, and distributing incoming emails, and other correspondence.

    Candidate Minimum Requirements:

    Matric + Tertiary qualification

    1– 3 years experience in a similar senior role providing support to executives in a fast-paced environment.

    Demonstrate high level of professional work ethic and integrity.

    In-depth understanding of entire MS Office suite.

    Ability to organize a daily workload by priorities.

    Highly organised with an extreme ability to multi-task

    Must be able to meet deadlines in a fast-paced quickly changing environment

    A proactive approach to problem-solving with strong decision-making skills.

    Professional level verbal and written communications skills.

    Ability to work effectively under pressure.

    Strong communicator both verbally and in writing.

  • Requirements

  • Minumun level of education: Certificate
  • Years of experience: 1
  • Availability for travel: No
  • Availability for change of residence: No
  • People with disabilities: Yes

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Job summary

  • General Administrative Assistant Needed asap

  • City of Johannesburg, Gauteng

  • Company

    Cover For Life
  • Type of contract

    Permanent contract

  • Work type

    Full Time

  • Salary

    R 7.845,00 monthly

  • Apply now