HR Officer in Western Cape - Total Placement Solutions

Total Placement Solutions

Total Placement Solutions is an organisation that specialises in hospitality solutions for specific hotel groups.

We have 3 services:
Total Placement Solutions Executive Placements
Total Placement Solutions Hospitality
Total Placement Solutions Training Specialists Recruiter from sector Consulting, located in Gauteng, From 1 to 10 workers

    About this job ad 24 August


  • Cape Town, City of Cape Town, Western Cape
  • Description

  • HR Officer
    • Talent Acquisition: Recruitment / On-boarding / Exits
    - Ensure recruitment initiatives/practices comply with the applicable legislative framework (BCEA/LRA/EE).
    - Ensure applicable Approval to recruit documentation is received and that the vacancy complies with the approved manning / headcount budget.
    - Assist applicable management with the preparations of the advertisement out of the job description.
    - Advertise internally and externally where applicable via appropriate sourcing platforms.
    - Utilise appropriate sourcing methods and mediums to attract best talent.
    - Screen CV’s and submit to management for shortlisting purposes.
    - Set-up structured interviews with pertinent questions and liaise with respective Line Management to incorporate technical questions.
    - Utilise a standardised and competency based interview questionnaire fit for purpose during the interview process.
    - Utilise practical tests/assignments/psychometric tools as part of the screening process when required.
    - Conduct background checks to ensure all vetting are in line with the company requirements.
    - Arrange pre-employment medicals for successful candidates and confirm the start date.
    - Regret unsuccessful candidates as per the company’s recruitment policy.
    - Maintain Unsuccessful Candidate Database, inclusive of reason for being unsuccessful.
    - Prepare and submit offer of employment to potential candidates.
    - Ensure all Recruitment documentation is completed in full.
    - Responsible for the arrangements of the on-boarding and induction process for new appointments, including appointment documentation, presentations etc.
    - Conduct Exit Interviews and set-up Exit medicals.
    - Request payroll to prepare UI19 information and prepare certificate of service as and when required.
    • Business Partnering
    - Perform a business partner function to internal stakeholders on an ongoing basis.
    - Act as a trusted HR advisor to both employees and management.
    - First line advice to managers on any human capital related activities / queries in the capacity of business partner and quality controller.
    - Support systematic organisational and people strategies aligned to the business strategic direction.
    - Advisory role to management regarding progressive / corrective disciplinary action.
    - Building management and supervisors capabilities in terms of human capital related activities.
    - Ensure regular site visits take place as per the factories/areas assigned to you.
    - Assist staff with personal / private & confidential issues as and when required.
    - Assist with the coordination of the performance appraisal process company wide.
    - Ensure HR Box queries are addressed, resolved and closed out in a timely manner.
    • First line advice: Industrial Relations
    - Ensure sound employment practices and legal compliance is adhered to at all times in terms of (BCEA/LRA/EEA/SDA/BBBEE/OHSA).
    - Quality controller in terms of ensuring that disciplinary advice and warnings comply with company policies, practices and with applicable legislation.
    - Responsible for the scheduling request in terms of Disciplinary Hearings via the Industrial Relations Specialist.
    - To assist and coach company representatives for disciplinary hearing preparations.
    - Ensure compliance of the applicable Acts in order to minimize risk to the Company.
    - Keep abreast of legislative amendments including the applicable Company policies and practices.
    - Close liaison with Industrial Relations Specialist in terms of all industrial related activities.
    - Assist with the preparation of MEIBC/CCMA cases including documentation preparation, preparing witnesses and fact finding.
    • Administration and reporting
    - Ensure Recruitment Tracker is updated daily.
    - Draft Contracts of Employment for signage.
    - Ensure Exit Tracker is updated regularly.
    - Ensure HR Box Tracker is updated regularly.
    - Audit employee files and filing.
    - Analyse respective departments / lines absenteeism.
    - Responsible for the loading of applicable personnel information on the HRIS system.
    • HR Projects
    - To Assist with HR related projects/surveys as and when required and to continuously strive to implement best practice criteria.
    - To assist with ad hoc assignments as and when needed.
    • Minimum qualification: National Diploma / B-degree in Human Resources Management
    • Ideal qualification: BTech / Honours Degree Human Resources Management
    • Experience: Min of 3 years relevant Human Resources experience
    • Other:
    - A good understanding and working knowledge of the CCMA / Bargaining Council processes would be advantageous.
    - HRIS System – Sage People experience would be advantageous.
    - Knowledge of psychometric tools and batteries would be advantageous.
    - Must have solid MS Office skills.
    - Own transport and valid driver’s license.
    • Conversant in applicable legislation including but not limited to BCEA, LRA, EE, SD, OHS etc.
    • A resourceful HR Practitioner with good negotiation and communication skills (proficient in English both verbal and written).
    • Have sound knowledge of Human Resources principles, practices and administration.
    • Ability to resolve conflict in an amicable manner.
    • Diligent person with high regard for mutual respect.
    • Attention to detail and a highly goal orientated person.
    • Must be able to juggle a variety of tasks simultaneously.
    • Deadline orientated.
    • Problem solving and analysing skills.
    • Ability to work under pressure.
    • Willingness to work overtime as and when required.

  • Requirements

  • Language(s): English
  • Availability for travel: No
  • Availability for change of residence: No


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