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Invoicing Clerk

City of Johannesburg, Gauteng 11 June

reliable solutions

  • Description


  • a vacancy once again have been approved and amke available for a deserving candidate
    Applications are invited from interested persons for the following positions that have arisen in our division:

    Returns/Receiving Clerk
    Invoicing & Costing Clerk
    Data Capture
    Duties & Responsibilities

    Returns/Receiving Clerk:

    Receive stock and check expiry date, quality and quantity against the purchase order documents.
    Checking of all returns from physical goods to delivery note to ensure all returned goods are in resalable condition and reporting any discrepancies and deviations to the Warehouse Manager.
    Creating GRNs for all returned goods and ensuring these are signed off by the Warehouse Manager
    Recording of all GRN’s on the register.
    Timeous submission of GRN documents to the costing department to enable credit notes to be generated for the customer.
    Ensure that the correct stock is returned to the supplier
    Creating supplier return credit on Zeatech for items being returned to relative supplier.
    Ensuring signed copies of supplier return notes are sent back to supplier and are submitted to creditors department.
    Attend to, investigate and resolve queries with relevant departments relating to discrepancies internal and external.
    Invoicing & Costing Clerk:

    Daily completion of invoice checklists.
    Verify all invoices are accounted for.
    Ensure that invoices are emailed to the relevant manager with the relevant documentation and the General Manager is provided with a copy.
    Effective and efficient uploading of invoices online.
    Inform debtors of changes made to an invoice or credit note after posting.
    Ensure that invoices are closed off daily and customer queries are addressed timeously.
    Check that billing information and statement posting addresses are correct.
    Verify settlement and cash discount stipulate invoice number it relates to.
    Check credit notes and ensure all relevant documentation are attached.
    Make certain that credit notes are passed at the earliest.
    Ensure owner discount credit notes are passed timeously.
    Data Capture:

    Capture quotations from the buyer and upload onto the system.
    Work closely with the Sales supervisor to ensure that orders are captured accurately and timeously.
    Ad hoc duties as and when required.
    Desired Experience & Qualification

    Receiving Clerk:

    Matric or Equivalent
    Able to use Microsoft Excel
    Good communication skills both written and verbal
    Excellent attention to detail
    Excellent time management and attendance
    Trustworthy and reliable with a sound work ethic
    Service delivery and customer focused
    Ability to multi-task and to work in a pressurized and deadline driven operating environment



  • Number of vacancies: 4
  • Requirements

  • Minumun level of education: Grade 12 /N4 (Matric)
  • Availability for travel: No
  • Availability for change of residence: No
  • People with disabilities: Yes

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Ad summary

  • Invoicing Clerk

  • Recruiter

    reliable solutions

  • Province

    City of Johannesburg, Gauteng

  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Salary

    Negotiable

  • Apply now

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