Legal leasing property administrator in Western Cape - Wenz Recruitment

Wenz Recruitment

WENZ Recruitment is compliant in terms of BEE status; it is a female owned and managed Generalist Recruitment Service Provider. Our aim is to consistently maintain superior personalised service to both clients and candidates. Recruiter from sector Consulting

    About this job ad 21 December


  • Brackenfell, City of Cape Town, Western Cape
  • Description

    The core purpose of this role is to assist the Head of Leasing/Legal and run an efficient administration function within the Property Legal division.
    DUTIES, include but are not limited to:
    1. Assist and report to Head of Leasing/Legal in respect of all leasing/legal matters;
    2. Screening of new Tenants:
    • Obtain all FICA documentation as is required by law and in terms of company policies and procedures;
    • Obtain the necessary consent and Conduct Credit Checks on potential Tenants;
    3. Draft and prepare:
    Offers to Lease, Agreements of Lease, Cancellations, amendments, addendums, renewals and suretyships under supervision of Head of Leasing/Legal.
    4. Manage upcoming lease renewals and commencement of renewal process with the Head of Leasing/Legal.
    5. Collect security deposits/bank guarantees, maintain deposit schedule and Request tenants’ refunds where necessary.
    6. Coordinate leasing administration functions:
    • Ensure that Leases are loaded accurately and are complete;
    • Ensure that Leases are loaded in terms of approved systems and procedures;
    • Documentation complete and signed by appropriate personal, tenants and witnesses;
    • Changes/Amendments accurate and complete.
    7. Keeping lines of communication open between landlords and tenants.
    8. Maintenance of tenant database – contact details, FICA documents etc.
    9. Assist with debtors:
    • Send correspondence/letters of demand to debtors in terms of Agreements of Lease;
    10. Data Management:
    • Data management, including filing and retrieving documents, backups
    • Keep and maintain record of all correspondence, legal agreements, offers to lease, COC’c, FICA documents etc.;
    • Complete required records and reports and maintain files.
    11. AD HOC:
    • Assist with lease audits;
    • Complete special projects as assigned.
    • Taking and filing minutes of meetings if required;
    • Any other ad-hoc administration for the Leasing/Legal Department.
    1. 2- 3 yrs. – Leasing/Legal administrative experience;
    2. Related Leasing/Legal Diploma;
    3. Thorough knowledge of contracts, leasing and legal requirements;
    4. Must be able to read, write and speak English and Afrikaans fluently;
    5. Must be fully computer literate (Word, Excel, Outlook);
    6. Only South African citizens;
    7. Clear ITC and criminal record;
    8. Own car & valid drivers.
    1. Resilient person who can work under stressful and high-pressure situations;
    2. Independent and ability to use initiative;
    3. Analysis and problem solving;
    4. Planning and organizing;
    5. Must be deadline oriented;
    6. Ability to work in team;
    7. Consistently demonstrate a high professional approach.
    Salary: R15,000.00 per month
    Should you fit the profile kindly forward your CV to *****************************

  • Requirements

  • Years of experience: 3
  • Language(s): English
  • Availability for travel: No
  • Availability for change of residence: No


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Ad summary

  • Legal leasing property administrator  in City of Cape Town, Western Cape

  • Recruiter

    Wenz Recruitment
  • Type of contract

    Permanent contract

  • Apply now

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