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Office Administrative/Executive Secretary

R 18.500,00 monthly City of Johannesburg, Gauteng 8 April

Nowinky Recruitment & Enterprise Services

  • Description


  • Our client in the construction industry is looking for full-time Office Administrative Assistant; a

    Our Client has a footprint projects nationally in In South Africa, a candidate will not be limited to office-bound and will be required to perform other relevant duties on request/needed.

    The position is very demanding; a candidate must be willing to work till late after normal working hours. Preferably will be someone from Pretoria or the surrounding area

    Essential Duties

    – Working directly with the company CEO preparing tender documents.

    – Assisting the office manager with e-mails & switchboard calls.

    – Answering calls & emails; addressing customer needs directly and referring calls to the appropriate

    manager.

    – Work with field staff to collect daily timesheets ensure they are completed with accuracy.

    – Attending to tender briefing meeting.

    – Other general misc., admin duties & projects as assigned.

    Qualification Requirements

    – At least 3-5 years of experience in general office admin. Assistant role; construction industry highly preferred!

    – Degree or Office Administration Diploma/certificate or related Field

    -Proficient in a variety of computer software application including Microsoft Office Suite ( Word, Excel, Outlook and Access)

    – Excellent Written & verbal communication skills are a must.

    – Multi-tasking and time management skills, with the ability to prioritize task

    – Comfortable handling confidential information

    – Strong work ethic ( Reliable), organizational skills and attention to detail

    -Must have reliable transportation and a valid driver’s licence

    Job Type: Full-time

    Experience:
    • Administrative office procedures, practices and equipment: 1 year (Preferred)
    • administrative assistant: 3 years (Preferred)

    Location:
    • Pretoria, Gauteng (Preferred)

    Work Remotely:

    COVID-19 Precaution(s):
    • Personal protective equipment provided or required
    • Plastic shield at work stations
    • Temperature screenings
    • Social distancing guidelines in place
    • Sanitizing, disinfecting, or cleaning procedures in place

    Requirements:

    A Matric certificate plus a relevant Secretarial qualification, with at least 5 years’ executive secretarial and/or administrative support experience.

    Key Performance Areas:
    • Render secretarial and administrative support to the DEO;
    • Manage and co-ordinate the DEO’s diary;
    • Manage incoming and outgoing correspondence and telephone calls;
    • Planning and arranging departmental meetings, workshops and conferences;
    • Ordering and controlling stationery for the department;
    • Develop and maintain the DEO’s filing system;
    • Plan and make travel and accommodation arrangements for the DEO;
    • Prepare agenda and minutes for meetings;
    • Distribute task lists, monitor and report on the progress of projects and the completion of assigned tasks;
    • Collate and organise information required for compiling reports as required by the DEO;
    • Prepare memoranda, correspondence and other documents;
    • Monitor and report on compliance by the department with regard to budget, departmental key objectives and targets;
    • Liaise with staff responsible for the organisation’s governance, management and operations;
    • Complete and check the accuracy of forms required to be signed by the DEO; and
    • Perform any to other clerical and administrative functions as assigned by the DEO.

    Other Key Competencies:
    The candidate must demonstrate the following skills and attributes: An excellent command of both spoken and written English (proficiency in at least one other official language would be advantageous); disciplined, organised and reasonably tidy; reliable, trustworthy, of sound judgment, self-confident and with a friendly, cheerful, co-operative and supportive nature; commitment to ensuring effective team work and that all work is done timeously, at a high standard and that the organisation’s reputation is protected and enhanced. Advanced MS Products knowledge (Word, Excel, Access, and PowerPoint




  • Number of vacancies: 9
  • Requirements

  • Minumun level of education: Certificate
  • Availability for travel: No
  • Availability for change of residence: No

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