Office Administrative/Executive Secretary
R 18.500,00 monthly City of Johannesburg, Gauteng 8 April
Description
Our client in the construction industry is looking for full-time Office Administrative Assistant; a
Our Client has a footprint projects nationally in In South Africa, a candidate will not be limited to office-bound and will be required to perform other relevant duties on request/needed.
The position is very demanding; a candidate must be willing to work till late after normal working hours. Preferably will be someone from Pretoria or the surrounding area
Essential Duties
– Working directly with the company CEO preparing tender documents.
– Assisting the office manager with e-mails & switchboard calls.
– Answering calls & emails; addressing customer needs directly and referring calls to the appropriate
manager.
– Work with field staff to collect daily timesheets ensure they are completed with accuracy.
– Attending to tender briefing meeting.
– Other general misc., admin duties & projects as assigned.
Qualification Requirements
– At least 3-5 years of experience in general office admin. Assistant role; construction industry highly preferred!
– Degree or Office Administration Diploma/certificate or related Field
-Proficient in a variety of computer software application including Microsoft Office Suite ( Word, Excel, Outlook and Access)
– Excellent Written & verbal communication skills are a must.
– Multi-tasking and time management skills, with the ability to prioritize task
– Comfortable handling confidential information
– Strong work ethic ( Reliable), organizational skills and attention to detail
-Must have reliable transportation and a valid driver’s licence
Job Type: Full-time
Experience:
• Administrative office procedures, practices and equipment: 1 year (Preferred)
• administrative assistant: 3 years (Preferred)
Location:
• Pretoria, Gauteng (Preferred)
Work Remotely:
COVID-19 Precaution(s):
• Personal protective equipment provided or required
• Plastic shield at work stations
• Temperature screenings
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place
Requirements:
A Matric certificate plus a relevant Secretarial qualification, with at least 5 years’ executive secretarial and/or administrative support experience.
Key Performance Areas:
• Render secretarial and administrative support to the DEO;
• Manage and co-ordinate the DEO’s diary;
• Manage incoming and outgoing correspondence and telephone calls;
• Planning and arranging departmental meetings, workshops and conferences;
• Ordering and controlling stationery for the department;
• Develop and maintain the DEO’s filing system;
• Plan and make travel and accommodation arrangements for the DEO;
• Prepare agenda and minutes for meetings;
• Distribute task lists, monitor and report on the progress of projects and the completion of assigned tasks;
• Collate and organise information required for compiling reports as required by the DEO;
• Prepare memoranda, correspondence and other documents;
• Monitor and report on compliance by the department with regard to budget, departmental key objectives and targets;
• Liaise with staff responsible for the organisation’s governance, management and operations;
• Complete and check the accuracy of forms required to be signed by the DEO; and
• Perform any to other clerical and administrative functions as assigned by the DEO.
Other Key Competencies:
The candidate must demonstrate the following skills and attributes: An excellent command of both spoken and written English (proficiency in at least one other official language would be advantageous); disciplined, organised and reasonably tidy; reliable, trustworthy, of sound judgment, self-confident and with a friendly, cheerful, co-operative and supportive nature; commitment to ensuring effective team work and that all work is done timeously, at a high standard and that the organisation’s reputation is protected and enhanced. Advanced MS Products knowledge (Word, Excel, Access, and PowerPoint
- Number of vacancies: 9
- Minumun level of education: Certificate
- Availability for travel: No
- Availability for change of residence: No
Requirements
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Today, 12:51 AMAd summary
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Office Administrative/Executive Secretary
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Recruiter
-
Province
City of Johannesburg, Gauteng
-
Work type
Full Time
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Type of contract
Permanent contract
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Salary
R 18.500,00 monthly
- Apply now
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