Office Administrator With Experience

eThekwini, KwaZulu-Natal ·  15 March

CCG Systems

CCG Systems

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    Description

  • Job Description:

    Ensuring staff are at relevant clients as per deployment schedule
    Ensuring planning for every project is done in advance
    Ensuring that the consultants execute tasks on project manager
    Ensure that daily timesheets are in line with the tasks.
    Ensure that task completed is marked 100 % on project manager.
    Follow up on weekly status reports
    Ensure deliverables in the status reports are in line with the planned tasks
    Extract of issues from the status report and load onto project manager. Depending on the severity of the issue and if it may possibly affect the planned deadline, a Change Document must be compiled and emailed to the client so that they are aware that the deadline has been moved.
    Extract from the status report the expenses and capture them on project expenses in project manager and ensure invoicing has been done.
    Then ensure that the whole status report is uploaded onto project manager and then email to the client.
    Follow up with the client that they have received the status report and enquire that they have received our invoice and when we may expect payment thereof.
    Conduct client survey for the clients for that week
    Upload the client survey to project manager and alert the KZN Manager.
    Ensure that project is within the planned timeline
    Extract a summary project of all projects for that week on project manager and forward to KZN Manager.


    Ensure that the new project is created on project manager
    Upload the Award and Acceptance letter on project manager.
    Purchase of newspaper daily newspaper and inspect for tenders
    Ensure the following documents are done and uploaded onto project manager:
    - Project Plan
    - Project Charter
    - Financial Plan
    - Resource Plan
    - Kick-off Presentation
    - Facilitate sign-off of all documents

    Candidate Qualification:
    Diploma in Office Management
    Diploma/Degree in Administration
    Knowledge/Certificate in Project Manager would be advantageous

    Candidate Experience:
    0 - 5 years experience in Administration

    Should you meet the requirements, please apply through the portal:
    https://ccgsystems.webhr.co/hr/careers/

    ONLY APPLICATIONS THROUGH THE PORTAL AND CANDIDATES WITH COVER LETTERS WILL BE CONSIDERED!

  • Requirements

  • Minumun level of education: Certificate
  • Years of experience: 3
  • Language(s): English
  • Driver's license: B
  • Availability for travel: Yes
  • Availability for change of residence: No

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Job summary

  • Office Administrator

  • eThekwini, KwaZulu-Natal

  • Company

    CCG Systems
  • Work type

    Permanent contract

  • Type of contract

    Full Time

  • Apply now