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Office Manager Required

R 14.600,00 monthly Ekurhuleni, Gauteng 19 February

Toriox Consultant

  • Description


  • We are currently seeking a detail-oriented and motivated Office Manager. You will play a key role in the company’s success, focusing on processes to ensure maximum productivity and efficiency of the teams. The Office Manager leads, organizes, and oversees the administrative day- to-day activities for the business.

    This position performs administrative work, but also oversees and directs the work of part-time or full-time (remote) administrative staff. Currently we operate with four part-time staff members during the summer months, and two to three during the winter months. The part-time staff members support the Office Manager in delivering key responsibilities listed below. The Office Manager supports the activities of the Operations Department, the Sales and Marketing Department, and the Finance/HR Department. We are a small office environment where the Office Manager role is critical to the success of the company.

    Responsibilities:

    Core Season (April-Oct):

    Administrative Responsibilities

    Management of part-time and remote staff performing much of the administrative work

    Daily, weekly, and monthly administrative responsibilities

    Serve as point of contact for office administrative questions among full time staff, seasonal/intern staff, and part time staff/vendors

    Protocol, process, and systems creation, implementation, maintenance, and improvements

    Management of small and large projects to improve the business in all areas

    Create and maintain electronic file organization on server(s) and cloud drives

    Routing and Dispatch

    Create efficient routes for SCUBA dive team crews for multiple branches (2-4 hrs/day in the summer months)

    Call or email clients of their scheduled dates

    Field calls from jobsite managers and re-route crews when necessary

    Monitor capacity and alert sales and operations management team of any issues

    Manage communication to keep staff informed on policies, procedures, building issues, and any on-going relevant information as it arises

    Accounting & Finance Responsibilities

    Account receivables and payables

    Payroll Preparation (Quickbooks Payroll), including entering and processing payroll for up to 200 seasonal employees during peak season.

    Produce error-free accounting reports and present the results

    Analyze financial information and summarize financial status

    Spot errors and suggest ways to improve efficiency and spending

    Participate in financial standards setting and in forecast process

    Plan, assign, and review staff's work

    Work with our part time accounting staff and vendors to maintain and improve accounting practices

    HR and IT Support

    Manage onboarding forms for new hires

    Be able to answer basic HR policy/procedure questions

    Serve as the first point of contact for IT/software issues. Dispatch to our IT provider as appropriate

    Monitor IT, software and hardware usage trends within the company

    Manage replacement of IT hardware and software throughout the company (working with our IT vendors)

  • Number of vacancies: 6
  • Requirements

  • Minumun level of education: Trade Certificate
  • Years of experience: 1
  • Availability for travel: No
  • Availability for change of residence: No

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Ad summary

  • Office Manager Required

  • Recruiter

    Toriox Consultant

  • Province

    Ekurhuleni, Gauteng

  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Salary

    R 14.600,00 monthly

  • Apply now

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