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Office PA or Secretary

R 11.000,00 monthly City of Tshwane, Gauteng 12 March


  • Description

  • Introduction:Our Client currently has an available position for a Secretary for a Operations Office for an Operational Team within the FMCG environment. The successful candidate to assist the Office Manager of a FMCG business based at their Central office, based in Johannesburg.Duties Responsibilities:Managing Operational Teams Daily, Weekly and Monthly Diarieswhen required;Executing of Personal Assistant Duties for the Directors of the business as specified;Ensuring the Operational Teams deadlines are met by proactively addressing reminders and ensuring teams meet deadlines;Managing expectations on completion of task;Executing processes on logistics management, time management and deadline driven approach;Ensuring that the reminders on deadlines are set and followed up on;Managing bookings of travel, logistics of couriers, deliveries of service providers and supplier / service level agreements are met;Managing invoicing and quotations from Suppliers / Third Parties for approval and payments through to Finance;Managing the Accommodation and Travel of the Operations Team;Management and processing of Field management expense claims, ensuring timeously paid and accurately paid;Ensuring Compliance on Legal issues, Insurance requirements and Governance is met through timeous execution and delivery of tasks;Ensuring Communication on deliverables to meet Compliance deadlines are met by managing the process adequately.On a relieving basis, relieving the Office Manager and Reception area when required but on an Adhoc basis;Answering of All Calls coming in through the Switchboard, the ideal person should have above average telephone skills;General administration and Filing in the office for the office team;Assisting the marketing department with coordination if required;Managing office supplies and ordering of office supplies;Desired Experience Qualification:Minimum Grade 12;Administration qualification will be advantageous if the person has such skills;5- 10 Years Experience as a Minimum in the role of a Secretary for an Executive level of Management;Above average Communication, Administration and Computer Literacy skills;Excellent written and verbal communication skills;Computer literacy (Strong Excel, Word and Outlook skills);Basic administration processes (including filing and record keeping).Who would be ideal candidates for this position:Self-driven and attentive; You need to be highly organized with high levels of resilience; Have above average writing skills and have a methodical and systematic project management approach; Professional with a friendly and approachable personality and a willingness to help others You need to have a passion for people, need to build relationships with both internal and external clients; Be eager to learn new things and take initiative with the Office Managers guidance and approval; Have the ability to multi task and have accuracy in achieving the tasks; Excellent communication and liaison skills (Face-to-face, written and over the telephone); Retail background / back office administration experience will be highly advantageous; Basic accounting would be preferable but not compulsorySpecific Additional Requirements:Must have own reliable transport.ONLY EXEPERINECED APPLICANTS WILL BE CONSIDERED, NO CHANCERS WILL BE CONSIDERED.NOTE: Should you not hear from the Company within two weeks of your application please consider you application as unsuccessful

  • Number of vacancies: 5
  • Requirements

  • Minumun level of education: Grade 9 /N1
  • Availability for travel: No
  • Availability for change of residence: No

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Ad summary

  • Office PA or Secretary

  • Recruiter


  • Province

    City of Tshwane, Gauteng

  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Salary

    R 11.000,00 monthly

  • Apply now

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