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Payroll Administrator for Large FMCG and Retail Company (9 12 Month Contract)

R 18.000,00 monthly City of Johannesburg, Gauteng 15 June

Important company in the sector

  • Description

  • A Large FMCG and Retail Company is seeking a Payroll Administrator to join their Financial Team. Great opportunity to work for a leading retail firm. The position is for a 9-12 month Contract period.

    Payroll Administrator for Large Retail and FMCG Company (9-12 Month Contract)

    The purpose of this job: To ensure that monthly payroll and all administration related to payroll; including benefits, take on and termination documents are processed accurately and timeously.

    Salary: R18 800 Gross

    Job specifications/responsibilities:
    Administration of Payroll
    Receive all New Engagement packs and convert entity to Employee on VIP. On daily basis, refer back to HR where documentation is incomplete or incorrect
    Complete and capture all financial details for new engagements
    Ensure biographical data is loaded correctly
    Ensure payroll deadlines are met and adhered to
    Receive all Terminations and process accordingly on VIP
    Ensure actions are completed correctly, prior to loading on VIP
    Receive all transfers and ensure they are loaded on VIP
    Receive all CIS (Change in status) forms and process accordingly
    Manage all changes / corrections to payroll
    Prepare monthly payroll for submission
    Monthly reconciliation of all payroll expenses
    Review and check own and peers work, prior to submission to Payroll Manager for sign off
    Leave, overtime, expenses, bonuses and incentives, allowances, fuel and Aweh cell phones
    Upload all salary payments into payroll
    Upload all leave input for payroll
    Process all amendments and changes (including but limited to overtime, allowance, reimbursements. Aweh cell phones)
    Assist with leave reporting on a monthly basis
    Prepare and load EFT payments onto the banking system (2 x week)
    Maintain Filing & Archives
    Maintain a proper filing system for Monthly payroll reports from VIP
    Ensure that filing is up to date
    Ensure all confidential information is kept secure
    Adhere to laid down policy & procedures
    Maintain archives (metro file) in a neat & tidy manner
    Maintain copies of IRP5s in an orderly manner
    Deliver, Receive & file mail
    Deliver, receive & file mail
    Receive mail daily/ weekly from head office & branches
    Adhere to laid down policy & procedures
    Reporting / Distribute
    Send monthly interim payroll report to HR for sign off, process any amendments/ corrections
    Distribute all Payroll related reports and payslips timely when received from the Group
    Distribute IRP5s to Human Resources Managers
    Assist with drawing reports from the VIP system for HR
    Verify job confirmations
    Garnishee orders – receipt of instructions, confirmation and termination
    Email garnishees docs to stores when requested and load onto payroll
    Email IRP5s when requested
    Follow-up on queries and assist with adhoc projects
    Follow-up on payroll queries & resolve them satisfactorily within the agreed timelines
    Support with adhoc projects – including system checks and updates
    Ability to calculate cost to company remuneration – taking into account options with regard to benefits and taxable allowances
    Provide dummy payslips with variations when required
    Self –management
    Actively stay current with regard to updates in legislation with regard to payroll; basic conditions of employment and labour legislation
    Maintain abreast of system upgrades and developments
    Develop in-depth skills and knowledge
    Adapt to competing demands and shifting priorities
    Respect every individual by relating to others in an accepting and respectful manner, regardless of their organizational level, personality, or background.
    Adapt and learn – demonstrate creativity and strength in the face of change, obstacle, or adversity.
    Min 2 years Sage 300 experience (not only Vip)
    Tertiary qualification advantage specifically in Payroll
    2-3 years’ experience in payroll department
    Understand complexity of payroll system, specifically, VIP experience
    General knowledge of legislative and taxation requirements governing payroll
    High level of integrity ability to handle confidential information
    Honesty in the handling of the financial payroll matters
    Ability to form relationships
    Excellent analytical skills and problem solving abilities
    Excellent attention to detail
    Exceptional Communication both written and spoken- ability to explain payroll detail
    Numerical ability
    Computer literate
    Demonstrate Professional judgement
    Meet internal and external customer / member needs
    Focus on execution and results
    Plan for and improve performance
    Build influence
    Model ethics and compliance
    Adapt professionally

  • Number of vacancies: 10
  • Requirements

  • Minumun level of education: Certificate
  • Availability for travel: No
  • Availability for change of residence: No

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Ad summary

  • Payroll Administrator for Large FMCG and Retail Company (9 12 Month Contract)

  • Province

    City of Johannesburg, Gauteng

  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Salary

    R 18.000,00 monthly

  • Apply now

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