Personal Assistant

Cape Winelands, Western Cape 22 January

The Pebbles Project Trust

  • Description

    The Pebbles Project Trust is a registered NPO that supports children, families and communities on the wine farms in and around Stellenbosch, Wellington, Citrusdal and the Hemel-en-Aarde Valley. The work of Pebbles consists of 5 main pillars: education, health, nutrition, protection and environment. For more information, please feel free to visit our website: xxxxxxxxxxxxxxxxxxxxxx
    The Pebbles Project seeks to employ a PA to the Director based in Somerset West. This is a half day position (09h00-14h00), 5 days a week.
    • Compiling a weekly task list to be emailed to the Director
    • Issuing thank you letter to donors and supporters
    • Organising cards, thank you gifts, framed certificates for donors, trustees and staff
    • Collections and deliveries of documents, donations and other items within the greater Cape Town area and to/from the Pebbles office, including the post office
    • Internet research as required for fundraising, donors, venues etc. and presenting findings
    • Agenda preparation, meeting reminders and meeting minute taking. Writing and distribution for monthly staff meetings, quarterly trustee meetings, fundraising meetings, donor meetings and other meetings as required
    • Booking venues, organising refreshments for meetings and donor visits as required
    • Assisting with proposals and report writing – proof reading and editing of documents and checking of funding proposal budgets
    • Assisting with organising PR / marketing materials and events
    • Assisting with fundraising and PR events
    • Collection of PR materials and preparation of PR packs for media and visitors
    • Attending meetings on behalf of Director as required
    • Collecting farm and programme information and statistics for funding proposals
    • Preparation of monthly expense and travel claim form for the Director
    • Compiling documents and PowerPoint presentations as required
    • Occasional photography of our projects or donations of goods for donors
    • Getting quotes for farm buildings, building repairs, services and vehicles as required
    • Managing bookings for Director’s travel, accommodation for overseas trips, national and local travel
    • Managing books for trustees travel for board meetings
    • Monitoring of Who’s Off online staff management system – notifying Director of all key staff sick/ on leave on a daily basis
    • Managing online calendar, sending reminders for meetings, events, birthdays
    • Personal duties – managing Director’s calendar with school schedules, term and holiday dates, school event reminders
    • Managing email account *************************
    • Making phone calls to suppliers, donors, supporters, staff
    • Preliminary drafting of correspondence for Director, Deputy Director and General Manager
    • Preparing Annual Report draft and assisting with the AGM
    • Managing and reviewing filing and office system for official documents and meeting minutes
    • Sourcing and ordering stationery and office equipment for management
    • Managing ad hoc projects
    • PA, Office Management or similar qualification
    • 5 Years PA or similar experience
    • Own vehicle and valid driver’s license (and willingness to use own vehicle for work purposes, travel reimbursed for Pebbles business)
    • Excellent organizational, time and self-management skills
    • Excellent writing ability (grammar, spelling and tone) in English
    • Good communication skills
    • Detail orientated and accurate
    • Innovative and creative
    • Strong sense of initiative and ability to work under pressure
    • Ability to work well independently and as part of a team
    • Motivated, energetic self-starter
    To apply, submit a CV and motivation letter to Angela du Plessis at: *************************** by 2 February 2018. If you are not invited for an interview by 9 February 2018, please consider your application unsuccessful.
    The Pebbles Project Trust reserves the right not to fill the position.EE candidates will be given preference.

  • Number of vacancies: 1
  • Requirements

  • Minumun level of education: Grade 12 /N4 (Matric)
  • Years of experience: 3
  • Language(s): English
  • Driver's license: B
  • Availability for travel: Yes
  • Availability for change of residence: No

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Ad summary

  • Personal Assistant

  • Recruiter

    The Pebbles Project Trust

  • Province

    Cape Winelands, Western Cape

  • Work type

    Part Time

  • Type of contract

    Permanent contract

  • Salary


  • Apply now

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