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Senior Litigation Paralegal in Western Cape - Leap Recruitment

Leap Recruitment

Leap Recruitment is a specialist legal recruitment consultancy. I have 15 years experience in legal recruitment and place attorneys and support staff for top tier firms and legal advisors for corporate entities. Recruiter from sector Law Property

    About this job ad 10 January

    Province

  • Witzenberg, Cape Winelands, Western Cape
  • Description

  • My client a professional law firm is seeking a personal assistant for their Dispute Resolution Department in Stellenbosch.
    The purpose of the role is to run a highly efficient office with effective administration systems/processes. The ideal candidate is organised, task-orientated and has the ability to able to work under pressure in a dynamic and fast growing environment. A general outline of duties is provided below.
    KEY RESPONSIBILITIES AND DUTIES
    • Telephone duties: polite, professional interactions with clients, effective screening and problem resolution, co-ordination of appointments, meetings and client contact
    • Effective drafting of appropriate correspondence, preparation and typing of dictation, letters, notes, opinions, letters of demand, affidavits, pleadings, notices, presentations and other documents, including the formatting of documents and tracking changes
    • Managing electronic and physical client/matter folders, including the opening and closing of client/matter files
    • Diary and e-mail management
    • Efficient handling of all correspondence including: sending/receiving mail, processing courier, registered mail and docex requests; sending/receiving faxes; distributing/collecting internal mail, and filing
    • Recording the time of practitioners
    • Managing the process of archiving documents in consultation with the Office Services Department
    • Assisting with general departmental administration such as scanning, photocopying, compiling files of documents and assisting with preparation for enquiries and consultations with counsel and clients
    • Liaising with the sheriff of the Court regarding returns and other miscellaneous matters
    • Preparing letters of engagement and mandate letters
    • Assisting with inventory management and billing procedures, accounts management, itemized billing, adjustments and final accounts, and where necessary, assist in following up with clients regarding overdue account payments
    • Coordinating travel arrangements
    • Inventory control - ordering of stationery and maintaining stationery cabinets
    • Assisting with certain personal administration (e.g. personal flight bookings, diary entries, dining reservations and the like)
    KNOWLEDGE AND SKILLS
    • Litigation experience in a high-paced practice is essential
    • Excellent communication skills in English and Afrikaans, both verbal and written
    • Possess well-developed interpersonal and professional telephone etiquette
    • A team player, professional, flexible and friendly disposition
    • Sense of absolute confidentiality, urgency and ability to work under pressure
    • Proactive in offering assistance, takes initiative and follows up to ensure an efficiently run office
    • Flexible and mature approach with ability to work unsupervised
    • Highly competent in computer packages e.g. Microsoft Word, Outlook, Excel and PowerPoint (will be tested during the selection process)
    • Excellent typing skills, including formatting various documents
    • Strong administration and organisational skills
    • Sense of absolute confidentiality
    • Sense of urgency and proven ability to work under pressure and within tight deadlines
    • Bright, confident personality with high emotional intelligence
    • Highly personable, team player, professional, and friendly
    QUALIFICATIONS AND EXPERIENCE
    • Grade 12
    • Secretarial qualification/diploma
    • At least 5 years’ secretarial experience in litigation
    This is a demanding but stimulating position which will require working outside of normal office hours, when necessary.
    Please note legal experience is essential for this role. In line with my clients BEE recruitment practices preference will be given to ee candidates, however they will consider all suitable applicants. Excellent package. Please note only shortlisted candidates will be contacted.
  • Requirements

  • Availability for travel: No
  • Availability for change of residence: No

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Ad summary

  • Senior Litigation Paralegal in Cape Winelands, Western Cape

  • Recruiter

    Leap Recruitment
  • Type of contract

    Permanent contract

  • Apply now

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