- Kloof, eThekwini, KwaZulu-Natal
Our client in the Kloof area is seeking a Transport Controller
Update transport planning schedule:
Note position of each tanker & confirm movement to next position. If tanker does not move – follow up.
Make notes on transport schedule regarding tanker progress – especially as regards issues requiring follow-up, & resolve.
Update management with a moving 2 week forecast of customer deliveries & refinery collections.
Communicate with transporters, clearing agents & customers
Note also that tankers deliver to customers & collect from the refinery on public holidays & weekends (if required) thus need to manage any tankers on the road at this time.
Keep refinery collection history file up to date:
Invoice details from Refinery
Manica costs iro agency & other fees on imported product.
Transporter invoice details & costs
Note time taken for each tanker from refinery to customer in order to maximise tanker turnover.
Bank Documents re import control:
Sending all relevant documentation pertaining to imported hfo purchase to bank timeously.
Getting all the relevant documents from the transporters & Manica to ensure we have all the docs the bank requires.
Handling & filing of all docs pertaining to product import & local purchases.
Checking that all the documentation is correct with each transport invoice we receive.
To follow up if docs are missing.
Reporting & statistics:
Number of tanker loads & tons received
Number of tankers per transporter
Average number of days taken; least number & most number
Total value of imports & average cost per ton – made up of cost of product, cost of transport in & cost of agency fees
Number of tanker loads sold, tonnage & value
Credit balance in Refinery account in tons
Issues / problems encountered & how resolved & successes achieved
Assist in answering switchboard when receptionist not available
Be able to take over certain reception functions when receptionist not available
Offer clients / customers tea / coffee etc
Assist with managing the kitchenette.
Any other office admin task as required
Competencies & Attributes
Able to manage an office iro documentation flow, communicate via e-mail using a computer, keep schedules as required using Excel and prepare reports using MS Word.
Has a dominant character, detail orientated with a sense of responsibility, must be able to work under pressure and unsupervised – a customer first mind-set, clear communication & organisational skills, assertive & solution driven .
Understand the anomalies relating to cross-border transport and customs requirements
Organized & be able to implement systems to manage the job functions
Energetic – continual monitoring of people involved in the transport system (customs, transporters & clearing agents) & being pro-active in identifying & managing issues.
Confident & assertive – ensure you take evasive action to rectify potential problems & be in a position to pre-empt issues & problems.
Independent – be able to work independently, take the initiative & grow the job. Ask questions to ensure understanding.
Good interpersonal and communication skills.
Leadership qualities and problem-solving skills.
Self-driven and have the capacity to bring in the desired results
Ensure time taken for each tanker on deliveries or collections is minimized to ensure maximum efficiency – ie maximize the number of trips per tanker.
Pro-actively Identify & resolve issues which may affect / delay the transport
Build a relationship with transporters, clearing agents and refinery staff
Update Pmb staff and customers with eta for tankers.
Keep schedules, documentation & spreadsheets continuously filed & up to date
MUST RESIDE IN THE UPPER HIGHWAY AREA
- Number of vacancies: 1
- Minumun level of education: Grade 12 /N4 (Matric)
- Years of experience: 3
- Language(s): English
- Driver's license: EB ,B
- Availability for travel: Yes
- Availability for change of residence: No
About this job ad 21 July
Type of contract
Type of contract
Type of contract